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Scout Troop 187 Committee Meeting
February 9, 2000
Present: Jerry Rawles, Dick Shaffer,
Lori Norton, Charlie Simpson, Travis
Bennett,
Brian Wilson, Robyn Cornwell, Tom Koch, Terry George,
Reid
Cornwell, Mark Beling.
The meeting was called to order at 7:10 p.m.
I.
Approval of 1/5/00 minutes, seconded, unanimously approved.
II.
AGENDA:
A.
Adoption of Committee guidelines (Travis)
1.
Move to adopt Troop Committee Guidebook (carried unanimously)
2.
Roberts Rules of Order will continue to be format of meeting
3.
No closed meetings - parents may come anytime. Parents may contribute, but
must get on the agenda prior to meeting by calling the chairman.
B.
Progress filling vacant committee positions (Travis, Charlie)
1.
Ernie Harris has agreed to be Treasurer
2.
Terry George will be the Equipment Chair
3.
Robyn Cornwell will be the Advancement Chair
4.
We still need a Training Chair and a Secretary (Kathy Davis?) to replace
Robyn
5.
Need four additional Troop Committee Guidebooks; need to appropriate
money for the printing and assembly of books
C.
Adoption of summer camp sign-up sheet (Tom)
1.
High adventure figures need to be collected and determine payment Sources
D.
Outdoor Activities Report (Tom)
1.
Freezoree : (2/4-2/6/00) 19 boys and 8 adults attended. Event should be added
to annual plan in order to plan adequately for it next year. Boys competed in first aid
and orienteering competitions and four boys completed the 14-mile Falcon Trail. Three
scouts completed their First Class requirements.
2.
Ski Hut Overnight: This event was cancelled as it was scheduled the weekend
after Freezoree. As there was not enough time to adequately plan for the event, it was
deferred to March/ April.
3.
Biathlon: will take place on 3/10-3/12/00 at Rifle Gap Fish Hatchery. It will
include cross-country skiing and snow shoeing along with rifle shooting and archery. Boys
must have earned at least First Class ranking to participate in this event.
4.
OA: Elections are schedules for the 27th of March. List of possible
candidates should expand due to above overnighters.
E.
Treasurer’s Report (Tom & Lori)
1.
See attached report
2.
How do we fund the troop and make it equitable to everyone?
a.
currently- Take X amount out of Christmas tree sales for the operating
reserve and split the rest between boys according to hours worked.
b.
proposal- Equal deduction from each boy for cost of operation and equipment.
3. Discussion concerning assessment of dues, the amount,
and the procedure for doing so ensued. Motion: Move on to next agenda item. Motion
carried.
F.
Proposals for Budget & Money Management 2000 (Tom &
Lori)
1.
Motion: All operating dues for the year will be due January 1st of each year with a
final accounting by February 1st. Motion carried.
2.
Motion: The amount of annual dues per rechartering scout will be $150.00 for 2000.
$30.00, from each scout’s annual dues, will be set-aside for the Equipment
Replacement Fund. Motion carried.
3.
Motion: Rescind current dues structure. Motion carried.
4.
Motion: The amount of dues per new scout crossing over will be prorated for the year and
$30.00 of the dues will go to the Equipment Replacement Fund.
5.
Motion: All fund raising money (except monies received from grants for equipment and
fund-raising overhead) will go into a scout’s activity account to be used only for
approved Boy Scout activities and/or dues (i.e. camping, uniforms, training materials,
summer camp, etc.). Motion carried.
6.
Motion: If a Scout does not recharter, his account reverts to the Equipment
Replacement Fund. Motion carried.
G.
Discussion of Web Page Issues / Search for New Webmaster (Travis)
1. Currently, Website piggy backs on the Focus on Education Foundation
Website
2.
Troop needs to procure a new domain name, host, and
webmaster
3.
Motion: Table discussion until next meeting. Motion
carried.
H.
Wish List for Equipment (Tom, Travis, Dick)
1.
Jon Fredrickson, Asst. Scoutmaster, provided the wish list
2.
Terry George took the list to compare it with current
inventory and determine needs and prioritize list.
I.
Scoutmaster Issues (Dick)
1.
Three scouts have recently earned 1st Class Rank. Dick would like Committee
members to attend Boards of Review for these scouts on Monday, February 14th.
2.
Troop elections for Senior Patrol Leader and Asst. Patrol Leader will be held
that same evening. Appointments of other positions will follow.
3.
Feb. 21st will be National Jamboree Night. A video will be shown and parents
are invited to attend.
4.
The yearly “Super Good Turn” will take place at
Copper Mountain where Scouts will volunteer at the state competition of the Colorado
Special Olympics on Sunday, February 27th from 8:00 a.m. – 4:00 p.m.
5.
We will need a permit for the Biathlon coming up in March.
6.
On February 22nd (7:30 p.m.), the Town of Breckenridge will
be presenting the Troop with a check. Scouts will need to attend in full uniform.
J.
District Round Table (Tom)
1.
Tom’s bus will be leaving at 4:30 p.m. for Glenwood Springs. Reid
Cornwell, Jon Fredrickson, Dick Shaffer, and Paulette Adams will be attending with him.
Tom feels this is a great opportunity to talk to successful troops and find out how they
do things. He provided an open invitation to others to attend as well.
K.
New Committee Training (Reid)
1. Terry
George asked if the videos could just be circulated around to the new members for them to
watch at their convenience.
2.
Reid stated that there was an agenda with discussion and planning periods
worked in to build committee cohesiveness.
3.
Charlie Simpson said his troop never did training, it wasn’t a quality
unit and he saw no use to the training.
4.
Several people felt it would be more efficient and timely if it was done all
at once one evening or on a Saturday.
5.
No decision was made. Tabled for further discussion.
The meeting was adjourned at
9:40 p.m.
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