Scout Troop 187 Committe e Meeting

February 7, 2001

Present:  Tom Koch, Dick Shaffer, Reid Cornwell, Robyn Cornwell, Everett Thomas, Travis Bennett, Bill Marvin

 The meeting was called to order at 7:08 p.m.

 I.   Approval of 1/3/00 minutes, seconded, and carried unanimously.

II.  Scoutmaster’s Report- Dick Shaffer

A.     Meeting with assistant scoutmasters: Rick Herwehe will be the assistant scoutmaster for the next 6 weeks or so. Will rotate assistant leadership according to expertise, events, themes, and/ or training.

1.      Reorganization of patrols. There will be two (2) patrols. Have done away with the Venture Patrol. Patrols will be a mixture of older and younger boys. The third patrol will consist of new boys crossing over in April.

2.      Snowcave Campout: (March 23-24) All meetings prior will use the theme and be tailored toward reaching a goal, i.e. preparation for snowcaving, then actually snowcaving.

3.      Backpack Campout (TBA)

B.     Eagle Ceremony for Josh Mirto

1.      Saturday, February 17^th (1:00 – 3:00 p.m.) at Father Dyer

2.      There will be 3 or 4 speakers from school, community, and scouts.

3.      Dick gave Mrs. Mirto National recommendations of Court of Honor. She will take care of invitations and programs. Troop will provide ushers and flag ceremony as well as help with reception following. The Mirtos will host a barbecue at their house at 5:00 p.m. that day.

4.      Scouts will practice for the ceremony on Monday, February 12th

C.     Annual Plan

1.      Troop Court of Honor will be moved from February 19^th to March 19^th.

2.      David Zajek would like to be an assistant scoutmaster. He needs training, so will be an adult participant until trained. Dick sees him as eager, loyal. David works for Great Adventure and owns a sled and dogs. He has made arrangements to pick up kids from the middle school on Friday, February 16^th for dogsled riding and will return scouts to Father Dyer. Will provide this opportunity every Sunday in March for 5 boys and one adult at 10:00 am for about an hour and a half. Would like to do this until all boys have a chance to do this. This would all be at no charge to boys or adults.

3.      John Wood has been given an adult application but he has not returned it. Committee continues to recommend limited boy interaction. Trailer shelving and painting, repairing propane tanks, etc. should be his focus in the troop.

III.   Activities- Tom Koch

A. Freezoree

1.      Signed up for 24 participants, only took 9 scouts and 7 adults. Expenses totaled $306.00. A motion was made, seconded, and approved to pay for the shortfall from the Freezoree from the treasury.

B.     Ice Fishing

1. We are awaiting a response. Currently on back burner.

C.     COPES Course (June 15-17)

1.      Set at 10 reserved spots. 7 boys have expressed interest or signed up for this event. We may be able to get more spaces but will need another adult. ASAP

D.    Camp Alexander

Need a check by end of February 24, 2001. Currently have 5 Webelos making a deposit of $25.00 for camp. At $85.00 per boy, total cost of $2400.00. Thirty boys are tentatively registered. Need to get boys to sign up and commit to camp (debit $85.00 from their accounts). Balance due May 4^th. We can always recruit from Troop 188, if possible, to avoid shortfall.

E.     Backpacking Hike (April 27-29)

1.      Jon Fredrickson will be the chief planner and organizer for this event.

IV.   Fund Raising

A.     Christmas Tree sales

1.      Final deposits (total receipts)  $13,496.22

Expenses                                  -   5,092.27

Total profit                               $  8,403.95  or approx. $13.00 an hour

2.      Things that went well:

·        Warm-up fire

·        Location

·        Town was happy

·        Sold all trees and wreaths

3.      Need to improve:

·        Closer tabs on inventory

·        Need clear procedures for sales, record keeping, opening and closing lot

·        Begin early November working on salesmanship, tree sales procedures, financial record keeping

·        Maintain a guest book in order to build clientele

·        Send out thank you notes

·        Announcement of sales

·        Signage

·        More bigger trees

·        Tree stands

4.      Ev asked Travis to write up a plan for 2001 tree sales. Reid and Tom said that City Market was extremely willing to work with us on tree sales. Travis said he would talk to Randy Griffin (Area Manager) and negotiate with them. The committee recommends establishing a drop-dead date by which to complete all negotiations.

V.   Advancement- Reid Cornwell

A.  Boards of Review

1.      Reid has not received any records of advancement, achievement.

2.      Alex Sugarmen is close to 1^st class and Erik Davis is nearing 2^nd class.

3.      Charter is ready to submit. Steven Chandler, Justin George, and Stephan Collard have been removed as have Travis Bennett and Lee Edwards (until training is completed).

VI.   Equipment- Bill Marvin

A.  Status of equipment

1.      Hoses are fixed.

2.      Missing only one tent. Three new tents are at Tom’s as replacements for three that needed repair. Working on inventory- quartermaster should be assisting in this process

3.      Shelves for the trailer and patrol boxes continue to be on the list of things to get done Bill will talk to John Wood about shelving in trailer.

VII.           Treasurer’s Report- Kate Johnson

1.      Accounts (beginning of February)          Checking : $9,863.78

Savings:     $4,460.29

2.      Has latest revision of Christmas Tree Sales as reported earlier in this report.

3.      Need to get accounts ready prior to billing boys for dues. We can’t bill until we close books for 2000. She has reconciled December.

4.      Kate will send out income and dues reports next week.

VIII.         Old Business:

A.   Parent Handbook

1.      Motion made that by March 7^th, all committee members will have read and annotated their suggested changes for Scout and Parent Guidebook. The committee approved the motion unanimously.

B.     Training

1.      “Fast Start” and “Youth Protection” will be provided this month.

C.     Money Allegedly owed to Council

1.        Between 4/16/99 and 6/30/00 Council says they received no money from the Troop 187. The Charter was renewed 1/00 with a letter stating that we were only sending ¾ of money because we were only chartered for 9 months. We did send $950.00 but Council says there is a shortfall of $482.85. Travis will continue to follow-up on this.

IX.  New Business:

1.      Charter is completed.

2.      February 26^th meeting, Nancy Redner will be bringing her Webelo den.

3.      Tom feels that we should develop a list of volunteer duties for parents of Webelos. Committee members will send ideas for this list to Ev.

4.      If Ev leaves meeting early, we’ll load him up with duties. The committee agreed unanimously.

5.      Webelo Crossover Team needs to be established.

6.      Equipment storage: Snowbridge, do we still have it? There is still some stuff in it. We need to clean it out, get rid of junk, and maybe use it for excess gear. But… we need access to it. Currently it is unlocked. We need to get locks for trailer, storage, and blue box that are all keyed to the same lock. We have multiple locks, same keys. Need to get these to Bill. Boys need to clean out storage.

X.   Announcements:

     1.    Reid will be resigning as District Commissioner soon.

Meeting was adjourned at 9:00 p.m.

Next meeting: Wednesday, March 7, 2001  7:00 p.m. at Upper Blue Elementary.