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Present:
Brian Wilson, David Payne, Dick Shaffer, Reid Cornwell, Tom Koch, Travis
Bennett, Nick Payne, Robyn Cornwell Tom
Koch called the meeting to order at 7:07 p.m. I.
Approval of 6/6/00 minutes. Motion, seconded, approved. II.
Reports: A.
Presentation of Eagle Project
– David Payne 1.
Lomax Placer historical site a.
10
projects including historical preservation, historical restoration,
environmental reclamation, trail improvement, site building improvement, and
site cleanup (see attached proposal) b.
committee
commended David on a fine presentation and will get back to him on approval and
any additional information he may need to provide/
submit prior to approval B.
Scoutmaster’s Report-
Dick Shaffer 1.
Paulette
Adams has
resigned as Asst. Scoutmaster and has asked that her sons be moved to inactive
status until September. Dick recommended that she look into a position on the
committee. 2.
Lee
Edwards has
taken the initiative to update merit badge books needed for badge completion at
camp. This was the librarian’s job and Dick expressed disappointment that this
scout has not done his job as librarian. 3.
Monday, July 17th
will be a Parent Meeting to fill parents in on camp (what scouts should bring,
what to expect, and further details about transportation, merit badges, etc.), a
limited discussion about Christmas tree sales (Travis Bennett), and to raise
parents awareness of committee position openings. 4.
Next
meeting, July 24th will
be an all day meeting (9:00 am to 5:00 p.m.) to set up a model campsite,
practice setting up the new canopy, seam seal all new tents, cook lunch, play a
few games, and pack and load all equipment in the trailer. It is Dick’s intent
that the trailer will be ready for camp (with the exception of boys’ personal
equipment) on Saturday, July 29th.
This includes the propane tanks filled and loaded (old bottles traded for
new ones at City Market) and hopefully the Boy Scout Troop 187 logo as well as
the Summit Foundation logo applied to exterior of trailer. (Tom hopes to have
this ready prior to departure.) 5.
Bus
Trip to Camp: It
is 468 miles to camp so an early departure time will be set. The bus will pull
out as soon as it is loaded with food for Sunday breakfast and lunch and boys’
personal gear. All boys will be traveling on the bus in full Class A uniform. It
was suggested that there be designated rest stops and particularly a more
lengthy one for lunch to allow some movement for the boys during this long trip.
Maddie Levinson will be the bus driver from the school district. The bus will
cost $1500.00 and insurance will cost $250.00 (rider through Accordia as
supplemental collision). A motion was made to cut a check to pay Summit School
District RE-1 $1500.00 and Accordia $250.00. It was seconded and passed
unanimously. C.
Activity Report –
Tom Koch 1.
Summer Camp a.
Medicine
Mountain Scout Ranch: Tom
recently found out that there is a low COPES course at the camp. Groups work
together to get over barriers and/or solve problems. The goal is to build
teamwork and trust within the groups. The cost is $25.00 per patrol of five. Tom
made a motion that the troop fund 5 patrols for a total of $125.00. Motion was
seconded and carried. There is also a Wilderness and Survival Program that Dick
may want to look into during that week. 2.
Equipment: a.
Terry has
resigned as Equipment Coordinator. Dick and Tom went through the equipment and
ordered a canopy and additional equipment discussed at last committee meeting. b.
The
canopy arrived and was used at Camp Summit. Many parts were missing and Tom has
called Cabellas to report missing parts and the need to have them before camp
dates. c.
There are
still some equipment needs, such as an additional 2-burner stove, lanterns, and
water bottles. A motion was made to purchase three lanterns with self-lighters
and 2 water jugs. The motion was seconded and carried unanimously. The troop
needs at least one more large pot for the triple burner cooker. Travis has a
large aluminum pot that needs a spigot. He offered to donate it to the troop. It
was accepted appreciatively. Brian also has two pots he would like to get rid of
and offered to look for them and donate them to the troop as well.
Travis mentioned that he is in the middle of a house renovation and has
come across some items left over from Joni Ellis’ rafting business that were
donated to the scouts. They include some waterproof pants, ammo first aid boxes,
MREs, and camp shovels. The committee said they would appreciate anything Travis
wanted to send the boys’ way. 3.
Camp Summit Update a.
Tom
reported that it was a great success. There were over 225 boys and adults participating. Dick Shaffer headed up the waterfront with
canoes and Robyn Cornwell was Aquatics Director. Several of Troop D.
Fundraising (Travis Bennett) 1.
Christmas
Tree Sales- Travis
has not heard back from Randy Griffin of City Market. He also has not
communicated with the Town or Forest Service as he is awaiting Randy’s call.
He did talk to the “fence guy”. He would love to donate the fencing but has
no way of transporting the fencing. If the troop can pick it up in Arvada,
he’ll donate it. The committee said to call him back and tell him we will be
glad to transport it. Travis added,
if we purchase/cut 600 trees, each family would have to make a 12-hour
commitment. D.
Training (Brian
Wilson) 1.
Brian is working on collecting information about which committee members need which training. As soon as he knows where the needs are, he will plan accordingly. He hopes to have a completed E.
Advancement (Reid
Cornwell) 1.
Four boys are in various stages of program completion. Ev Thomas has
asked Reid to be the “Eagle Advisor”. He asked
Reid to do this to avoid scouts receiving mixed and multiple messages from
various adults. Reid will not be a “gatekeeper” but rather an adult
available to provide advice from Star Rank on towards Eagle. He could advise on
leadership positions, service hours, and provide guidance on Eagle Project
proposals. He will not take the Scoutmaster’s place, but rather be an
additional adult for consultation purposes. F.
Treasurer’s Report (Tom
Koch for Ernie Harris) 1.
Ernie has announced his resignation as treasurer effective July 31st.
2.
The troop’s checking account balance is $1,227.25. This was after
deposit of the $2,000.00 grant check from the Town, which was picked up June 7th,
and is subject to reconciliation with the next bank statement. 3.
The troop’s savings account balance is $8,861.97. 4.
All but one scout has paid for summer camp. Dues have been collected
from all but two scouts. 5.
Dick, Tom, and Ernie have agreed that statements will be mailed
quarterly to everyone, except when a scout owes money. In that situation, the
family will receive a monthly statement until the money has been paid. 6.
Conditions of the earlier grant from the Summit Foundation required that
the logo of the Summit Foundation be painted on the trailer and that photos be
taken and sent to the Foundation for use in promotional materials. Tom has
agreed to ensure that the troop meets these conditions and hopes to have
sticker/decal ready by the July 24th meeting. G.
Old Business (Tom
Koch) 1.
Committee members were to have read Chapters 1 & 2 in the Proposed
Policies and
Procedures Manual. Several of the members had not, so a motion was made to review and
take notes on Chapters 1-4 by the August meeting. The motion was seconded and
carried. This information may be found on the web: www.focusoned.org/troop187manuals/policies.html H.
New Business 1.
Ev has requested that the troop
calendar for 2001 be presented at the September committee meeting. He would like the Senior
Patrol Leader to present the plan so that the committee will be able to prepare
a budget. Dick is hoping to use some of camp time since he will have almost the
entire troop there. 2.
Dick sought advice from the committee about specific boys lack of
fulfillment of the duties of their office. The discussion is not elaborated in this public document. 3.
Dick also wanted to discuss troop
elections. He feels that the troop is just
beginning to grasp the “patrol method” and he
would like to defer elections to January, 2001 to give current leadership the
chance to really develop their skills around the patrol method. The committee
agreed with him. 4.
Reid feels that it is very important that all committee members review
the 5.
The Charter
has been received. Ev would very much like to plan a Scout 6.
The Tour Permit
has been submitted and received back for camp. 7.
David Payne’s Eagle Proposal: a. Troop members should complete one-half of hours needed to complete the project. b.
Every
hour that David spends in planning, organizing, executing, and reporting on his
project should be logged, including taking pictures, procuring bids, etc. c.
Specific
methods/ techniques/ tools, etc. should be clearly spelled out or defined. d.
David
needs to scope out the actual cost of materials, tools, machinery, dumpster
rental, etc. in order to make a specific budget. e.
A plan
needs to be devised as to how he will acquire funding. f.
Are there
historical covenants? Does historical accuracy need to be a factor in his
planning? David needs to check with Summit County Historical Society for
guidance in this area. g.
David
needs to present a definition of his leadership role on the project as well as
which jobs can be done by scouts and which may only be done by adults. h.
The final
nature of the project needs to be approved by the Historical Society and then
back to the committee for final approval. i.
Dick will
provide a letter and counseling spelling out the above requirements to David. The meeting was
adjourned at 9:25 p.m. The next meeting will be held on Wednesday, August 16th,
at 7:00 p.m. at Upper Blue Elementary. |
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