Ev Thomas called the meeting to order at 7:12 p.m.
Approval of 5/3/00 minutes. Motion, seconded, approved.
- When troop/ patrol takes a trip, there are several items that must be considered/
produced. They are: trip checklist, tour permit, physicals, requirements for the trip
(i.e. safety afloat, safe swim, etc.), D-day planning demonstrating count down to event
and time line of preparations.
Scoutmaster’s Report- Dick Shaffer
7 Life Scouts currently in troop, 4 senior scouts, 1 nearing his 18th
birthday
Two scouts approaching Eagle- Proper Procedure
Proposal to Scoutmaster
Proposal to committee (scout comes and presents proposal)
Committee approves/ disapproves/ gives suggestion
Upon completion of project, scout goes to Scoutmaster, then committee
Projects need to boy initiated and completed, parents should not be involved in the
process
Rich Skovlin 453-4017 / (303) 604-0360 has several Eagle projects available to scouts
if they want to call him
Al Stewart is the District Advancement person
Father Dyer does not currently have any projects and the Forest Service is not
available at this time
Monday, June 26th will be a campfire/ canoeing skills (6:30 p.m.)
Travis will contact Steve Ford (Blue River Marshall) for permission
Summer Camp
Troop trailer- Terry needs to check equipment, shelves need to be installed,
interior painted (?), Boy Scout Troop 187 sticker on the outside (Tom is working on it)
Community Service
Boys should be in the position to serve the community and sponsoring institution
Would prefer to see boys serving at Cub Camp (July 7th- 10th)
rather than selling books at the Mountain Community Fair
A suggestion was made to ask the boys and let them choose
Focus for next month will be to get the new boys up to speed so that they may
possibly be first class by the end of summer camp
Activity Report – Tom Koch
Summer Camp
Thirty boys attending and money is basically in. This number of boys qualifies the
troop for 3 free leaders. Tom recommends that the fourth leader be paid for out of troop
funds. Motion was made to pay $55.00 for fourth leader. Seconded. Carried unanimously.
Transportation- the troop will be using one of the school district’s buses
and drivers. All boys will be required to ride the bus. It is seen as a good opportunity
to work on songs, skits, etc. Cost will be approximately $40.00 per boy (between $1000 and
$2000 total). There will need to be two leaders riding on the bus with the boys.
Family camp- families stay out of camp. Families will be invited to attend one
campfire.
Equipment – Current needs: 1) three burner stove to one gas bottle @
$230.00, 2) tent needs to be sent in for repairs, 3) three complete patrol mess kits for
patrol cooking @ $72.00, 4) three pots (20-30 qt.) to go on Brinkman burners @ $80.00, 5)
miscellaneous utensils/ pliers/ tools approx. $120.00, 6) two 2-burner stoves, and 7)
dining canopy @ $350 - $400 with all accoutrements (canopy with end sides, anchors, and
feet). Currently there is a line item for funds collected from the Timberline Barber Shop-
$800.00. The Boy Scout/ Cub Scout Camporee ran about $400.00 for food and campsites,
collecting $5.00 a head. Canopy would be excellent for camp and camporee. A motion was
made to purchase one as soon as possible, was seconded, and carried unanimously. It was
felt that the quartermaster and his dad needed to check all equipment (even old stuff in
old trailer) to add backups in case of emergencies. Ev said he would call Terry and tell
him to ask Paulette for the inventory. Terry and Justin would need to check the inventory
and condition of all equipment as soon as possible in order to construct a list of needs
and be able to get things ordered in time for receiving them for camp. Monies exist,
$2000.00 from town, $1300.00 from scouts who have dropped out, and camporee funds, to
purchase additional equipment. An additional tent will be needed for camp. A motion was
made, seconded, and passed to purchase an additional tent. Tom Koch will fax an item list
to Terry for ordering.
Christmas Tree Sales
Sales Goal: $9600.00
Lot Operation: share with City Market? F Lot? City Parking Lot as a back up?
First choice would be a joint venture with City Market due to high traffic volume
Trees: need about 300 trees with a price range of $30 to $50. Trees must be
ordered by the end of August. Travis volunteered to be the negotiator with City Market,
Safeway, and town. He also volunteered to check on selling wreaths, signage (at S. Park
and Main to refer customers to new location), and fencing.
Parent/Boy Buy-In: At the informational meeting about camp on July 10th,
parents will be informed about tree sales. Need a commitment from both boys and parents
before proceeding with ordering and negotiations.
Warming Hut: Use canopy with propane heaters
Tree Procurement: Need to net about $30.00 a tree. Dick will talk to boys about
cutting trees and see if there is buy-in for camping, forestry merit badge, and cutting
trees all in one weekend.
Hours of Operation: Dick feels that patrols should organize lot. The lot will be
open weekdays 4:00- 7:00 p.m. and weekends 10:00 am – 8:00 p.m.
Manning, supervision, and time keeping: Each boy will clock in and out with own
password, probably on laptop.
Advertising: Ernie suggested contacting the following institutions / businesses:
KSMT, Breckenridge Resort Chamber, Summit Daily News, The Journal, City Market receipts,
Vail Net/ Image Net. Maybe have Santa on the lot, choir from Father Dyer singing carols,
etc.
Financial Report- Ernie Harris
Savings Account: $8,838.36
Checking Account: $659.24
All scouts except two have paid individual balances due for Summer Camp. One of
those has paid half of the balance due and will pay the remainder in early July. The
family of the other scout has been unavailable for the past ten days, so the balance
remains unpaid. Approximately $4,600 is due by the Troop for the balance on summer camp.
Dues: 23 scouts have paid in full. Two have partially paid and three have paid
nothing. We have collected $ 2,002.50 in dues. This will qualify as "matching
funds", and will enable Ernie as treasurer to pick up the $2,000 in grant funds from
the Town of Breckenridge later this week.
Financial data: All financial data for calendar year 2000 has been entered into
the Troop Ledger software, and preliminary statements that we propose to mail monthly to
each scout have been produced. Tom has approved this report, which is a standard output of
Troop Ledger, and a sample has been sent to Dick Shaffer for his approval. Once OK’d
by Dick, I propose to mail these for the first time on June 30th and at the end
of each month thereafter.
Check writing: A motion was made those checks written for $250.00 or more will
require two signatures. Motion was seconded and carried unanimously.
Chairman’s Report- Ev Thomas
Training continues to be an issue of concern. Need to set up a meeting date to review
rules, regulations, policies, and procedures. Could do as part of the meeting, doing about
2 sections at a time. Committee members agreed to this.
Reid asked that Ev look into Mrs. Steven’s group’s commitment to do a concert
of "Our Favorite Things" on September 28th at 7:00 p.m. The Riverwalk
tent has been reserved and Downstairs at Eric’s will be catering on the lawn. Reid
has left several messages for Mrs. Stevens and has not heard back from her.
Five boys from the troop have applied to attend the National Jamboree in the summer of
2001. They are Bob Koch, Morgan Cornwell, David Shaffer, Jarvis Johnson, and Chris Marvin.
The meeting was adjourned at 9:40 p.m. The next meeting will be on Wednesday, July 5th,
at 7:00 p.m. at Upper Blue if Robyn can get a key into the building from Don Waldera.
