Scout Troop 187 Committee Meeting

November 3, 1999

Present: Jon Fredrickson, Travis Bennett, Dick Shaffer, Reid Cornwell, and Nick

                 Payne, Paulette Adams, Tom Koch, Lori Norton, Robyn Cornwell

Travis Bennett called the meeting to order at 7:25 p.m.

 I.                    Approval of 10/6/99 minutes, second

II.                 Agenda:

A. Christmas Tree Sales:

1.      Trailer, Fencing, Cutting, Sales, Coverage

                 a.        May be able to get trailer from River Center site, lease is costly,

                         company may be able to leave it on Bell Tower lot prior to picking it

                         up. R.A. Nelson (Avon) may or may not be out of there by November.

                         Need a donation of a trailer with heater. Also, need to let Town of

                         Breckenridge know whether we will be having a trailer, fencing the

                         site, etc.

b.      Lodgepoles are needed for tree display. Ira Redner has 300-400 at his house and has offered the scouts as many as they’d like. They will have to be picked up- need about 30 lodgepoles. Tom Koch volunteered to get a flatbed trailer from the Log Furniture Company next to his office, and Nick Payne will call Ira to set up where and when to pick up lodgepoles.

c.      Tree cutting is November 20-21. No problem with cutting 75 trees. Need adults with chainsaws. Public campsites closed. If unable to camp, cut one day and haul the next. Combine tree cutting with picking up lodgepoles- have a group of boys there to help load.

d.      Tree set-up is Friday, November 26. Will need a large and small trailer to haul trees and lodgepoles.

e.      Money distribution vs. hours worked- A concern was expressed that boys who do all of the work pay for the troop’s entire operating costs. Reid Cornwell had prepared a spreadsheet that divided total operating costs by the number of boys clearly spelling out each boy’s/ family’s obligation. Dick Shaffer said he had read that a troop’s operating budget should not come from fundraising but rather from dues. Fundraising should go directly to the boys. Tom Koch interjected that at this time we do not know the exact figures making it difficult to make any hard and fast decisions about the budget, fundraising, etc. He felt it would be advantageous to take some money right off the top for new equipment, to maintain and enhance program, for example, we need more Dutch ovens. It was moved to table this discussion until more accurate figures were available. Lori and Tom will work together to get a more factual accounting of troop’s expenditures, the checking and savings accounts, dues collected, and individual boy’s money earned through fundraising.

f.        Coverage of tree lot. At this time, Lori reported, there are 10 boys not signed up for tree sales. 3-4 of them are probably no longer in scouting. Shifts are fairly evenly distributed with approximately 4 – 7 apiece. A list of responsibilities / instructions will be provided at the tree lot.

        B. Preliminary Budget Expenditures for 2000

1.      Tabled until figures are available

        C. Clarification of Attendance Requirements

1.      Active Participation

a.      After much discussion, active participation will be defined as participation in 50% of all activities (meetings and planned Troop activities). Activities will be classified as fundraising, Troop activity, or community service. . Extra credit will be available for additional approved scouting activities. Active participation for leadership positions is clearly spelled out in leadership requirements. JLT will continue to be a part of those requirements. Scouts with excused absences (illness, for example) will be able to make-up. It was felt that there are enough activities / meetings for scouts to make the 50% requirement.

D.   National Jamboree

                     1.      Who is eligible?

a.      Criteria include attendance, Scout spirit, and uniform. Scouts must be at

least First Class, 12 years old, and have completed 6^th grade. Applications along with $100.00 per application are due soon. Selections will be made in June, 2000. 72 scouts will be selected from the Western Council.

            E. Scoutmaster Issues

                    1.      Disgruntled parents

a.      Dick stated that he had a phone call from Greg Lathrop about the changes

to Troop 187 being too fast and too tight. Greg feels that things should be relaxed, particularly the uniform policy. District Executive, Charlie Ringer, had a call from Judith Pollack Beling complaining about the uniform policy and Reid Cornwell. Charlie suggested having parents’ meeting to address their issues.

b.      Committee decisions should be based on BSA policies. We need an active

Committee with members from the chartering organization. Brian Ostell has had 6 to 10 weeks to get volunteers from the church. Travis said he would talk to him one more time. The charter is due 12/31/99 with a list of current Committee members.

            F. Current Troop Funds

                    1.      Checking and savings accounts

                a.   $    575.84  checking

                      $ 6576.00  savings

The meeting was adjourned at 9:55 p.m.

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